Press release Press release Press release
For Immediate Release
Press
Release
SMS Email Archive Hosting Released With Prices Slashed!
Essential business tool now feasible for every heavy email user.
Archiving is not just about being able to find copies
of email if a company is being sued!! It is about creating a central file of
email that cannot be tampered with and where management and employees can
easily find details of contracts, negotiations, quotes - in fact everything
that email is used for nowadays.
Commented Colin Smith “We have launched an archiving
product for MS Exchange that we hope is priced such that all our customers who
rely heavily on email can benefit from. For only £9 per month per mailbox users
can get a mailbox with archiving compared with competitors who are offering
just mailboxes for £12 and archiving for a further £20! “
For more details of SMS see:
ENDS
Background for Editors – taken from the latest SMS Newsletter:
The importance of email archiving
What is email archiving? – basically it is the
provision of secure store for an organisations email which is separate from the
users own mailboxes. It is not the same
as a back up as that only ensures that the data in a users individual mailbox
is not lost.
If you had to find a quotation or a draft contract
issued a year ago would you be able to? Would you be able to check if an
employee had made any special commitments to a customer? What if the employee
has left in the meantime? Does the relevant email still exist? How can you be
sure that the employee has not deliberately or accidentally deleted the email?
What if a new salesman is negotiating a contract a new contract with an existing
customer? Clearly there is a danger with email that information is buried in
files possibly on a number of computers and one use of archiving is to avoid
this problem.
How did organisations used to store information?
Going back only ten years organisations had paper
copies of all important contacts with their customers and suppliers. Typically
there was a central store where copies were placed, filed for example by
customer name. In larger organisations there were even staff specifically
employed to file away all the paperwork generated. This however meant that
anyone dealing with a particular customer could go to a file and find all
correspondence by date order. Often different departments shared the same file
system so that for example a service engineer could be aware not only of the
service history of an account but whether there were any potential contracts
being negotiated by the sales department. In those days people even had
secretaries!!! However organisations
have employed email with gusto and removed many of the inefficiencies inherent
in the above system. However a central file clearly had advantages. [The author
remembers with his first job being asked to deal with a matter by his manager,
and then going some days later to the files and seeing his manager checking
that customers file obviously to ensure that the matter had been dealt with
properly!]
The SMS archiving solutions provide this essential
business function – allowing information stored in emails to be retrieved, even
many years after the event. And if you think about the typical organisation
nowadays a very high proportion of company information will be in those files
especially if you take into account the attachments as they will also be in the
archive.
Compliance
In the above we have just given the business case for
archiving of emails. However there may well be compelling other reasons. For
the
T 01925 818 448 |
F 01925 851212 | E sales@simplymailsolutions.com
www.simplymailsolutions.com An IFE Limited Company.
Registered in
For more
information contact Colin Smith, Managing Director
Tel: + 44 1925 818448